Ashfield Healthcare

Our client is seeking a proactive and detail-oriented HR Assistant to support the day-to-day operations of their Human Resources department. This role is vital in ensuring the smooth delivery of core HR functions such as payroll processing, employee onboarding, contract administration, and training preparation.

You will play a key role in ensuring their employees have a positive experience from the moment they join the company.

Key Responsibilities:

Monthly Payroll Administration:

• Collate and process monthly payroll information in an accurate and timely manner.
• Liaise with payroll providers or finance teams to ensure correct payments and deductions.
• Manage employee records related to pay, holidays, and absences.

Contract Management:

• Support the issue of employment contracts, offer letters, and other formal HR documents.
• Track contracts return and completion, ensuring compliance with internal procedures.

Onboarding New Employees:

• Coordinate and facilitate the onboarding process for new hires.
• Prepare welcome packs and ensure all documentation is completed and filed.
• Set up new employees on internal systems and coordinate induction schedules.

Training Support:

• Assist in the preparation and distribution of training materials.
• Maintain records of staff training and certifications.
• Support the HR team in organising internal or external training sessions.

General HR Administration:

• Maintain accurate and up-to-date employee records and HR databases.
• Respond to routine HR queries from employees and managers.
• Support the HR team with ad hoc projects and administrative tasks as required.

Requirements:

• Previous experience in an administrative or HR support role
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Confident using Microsoft Office (Word, Excel, Outlook) and HR systems, for example Cascade.
• Ability to handle sensitive information with confidentiality.

Desirable Attributes:

• Friendly and approachable with a proactive and positive attitude.
• Ability to work independently and as part of a team.